careers.novascotia.ca

Records Management Technicians

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NOC:1253
Occupation:Records Management Technicians
Category:Business, Finance, and Administration

About the job

Nature of work:

Records management technicians operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information. Records management technicians are employed throughout the private and public sectors.

Job duties:
Records management technicians perform some or all of the following duties:
  • Implement and update records classification, retention and disposal scheduling plans.
  • Classify, code, cross-reference, log and store records.
  • Develop document inventories and maintain indexes for classification systems.
  • Operate information retrieval systems to research and extract records according to established guidelines in response to requests.
  • Label, prepare and transfer information files according to established records management life-cycle procedures and schedules.
  • Maintain access lists for security classified records.
  • Compile statistics and reports on activities within records management services.
Sample job titles:
  • document technician
  • information management technician
  • microfilm camera operator
  • microfilmer
  • records classifier
  • records digitizing technician
  • records management technician
  • records technician
Skills:

Good communication and interpersonal skills are important along with the ability to multitask and manage multiple priorities and demands. Familiarity with computer software and other office equipment is need along with a willingness to learn and adapt to continually changing equipment and software. You must display a strong level of attention to detail and be able to maintain a high degree of accuracy and speed. You should enjoy taking a methodical approach to compiling and classifying information, participating in data quality initiatives, operating information retrieval systems, and responding to requests for information.

Job requirements:
  • Records management technicians usually require completion of a two- to three-year college program in information or records management technology.
Other considerations:

A significant part of a typical day is spent working at a computer. Two to three years of experience in a records management environment may be required. Progression to supervisory positions is possible with additional training and experience.

Labour Market Information

Work Prospects:Undetermined

This is not a large occupation in Nova Scotia so job opportunities may not be that frequent. With a large percent of workers being 55 years of age and older, retirements are expected to be a key contributor to employment opportunities over the coming years. Records Management Technicians most commonly work full-time hours.

The median employment income for 74% of Records Management Technicians who worked full-time, year-round in 2015 was $49,236. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

OccupationEstimated employment in 2018Estimated change in employment between 2017 and 2019Estimated openings due to growth and retirements, 2017-2019Estimated rate of unemployment in 2018 Estimated hourly earnings in 2015 (learn more)Estimated annual earnings in 2015
Records Management Technicians100xxx
Minimum:  N/A
Median:  N/A
Maximum:  N/A
Minimum:  N/A
Median: $46,976
Maximum:  N/A
Occupations in Business, Finance, and Administration63,775Moderate growth6,600Low
Minimum: $13.00
Median: $21.03
Maximum: $35.90
Minimum: $6,754
Median: $36,515
Maximum: $70,271
Records Management TechniciansCompared to: Occupations in Business, Finance, and Administration
Percent employed full-time96%81%
Percent self-employed0%7%
Where will I likely work?
Area of EmploymentRecords Management TechniciansCompared to: All NS Occupations
% EmployedMedian Annual Income% EmployedMedian Annual Income
Southern13%x12%$30,581
Northern13%x16%$33,660
Cape Bretonxx13%$32,974
Halifax61%x47%$41,209
Annapolis Valley9%x13%$32,958
What are the workers like?
AgeRecords Management TechniciansCompared to: All Business, Finance, and Administration
% Employed% Employed
15-24xx
25-3427%6%
35-4431%19%
45-5431%36%
55-648%28%
65+x11%
Median Age5348
GenderRecords Management TechniciansCompared to: Occupations in Business, Finance, and Administration
% Employed% Employed
Female83%73%
Male17%27%
EducationRecords Management TechniciansCompared to: All Business, Finance, and Administration
% EmployedMedian Annual Income% EmployedMedian Annual Income
Less than high school8.7%x4.7%$23,775
High school26.1%x23.7%$30,074
Trades certificatexx5.8%$32,871
College certificate or diploma34.8%$50,07834.4%$33,837
University certificate or diplomaxx3.0%$35,053
Bachelor's degree17.4%$49,98322.9%$39,473
University advanced certificate or diplomaxx1.7%$40,672
Master's degreexx3.6%$23,407
Doctorate8.7%x0.2%$48,614
Medicine, dentistry, veterinary, optometryxx0.1%$41,688
Total100%100%
Wage Disclaimer

Hourly earnings data are from the Labour Force Survey by Statistics Canada. Data are not available for all occupations. Hourly earnings are calculated based on usual hours worked per week. This is how an annual salary, for instance, gets converted to an hourly rate. The data include full and part-time workers along with new and experienced workers. Self-employed workers are excluded.

Annual employment income data reported in the Work Prospects section, are from the 2011 National Household Survey by Statistics Canada. Much of the data (around 70%) came directly from tax records. The data relates to the year 2010 and includes total wages and salaries and net income from self-employment.

Sources

Employment Requirements & Contacts

Regulations:
No regulating bodies were found under this occupation profile
Useful contacts:
Association of Records Managers and Administrators - Halifax Chapter
6016 University Avenue
Halifax, NS B3H 1W4
Tel: (902) 424-2104
Fax: (902) 424-0628
info@armahalifax.org

Training Paths & Education

Program Name:Administrative assistant and secretarial science - General
Education Level:This program may be offered at the college, trades, or university level.
Program Description:
This instructional program class comprises any program that generally prepares individuals to perform the duties of administrative assistants and/or secretaries and stenographers. These programs include courses in business communications, principles of business law, word processing and data entry, office machines operation and maintenance, office procedures, public relations, secretarial accounting, filing systems and records management, and report preparation.
See all institutions providing this program+
Cape Breton Business College
315 Jamieson Street PO Box 33 Whitney Pier
Sydney, NS B1N 3B1
(902) 564-2222
info@cbbc.ns.ca
Maritime Business College - Dartmouth
45 Ochterloney Street, Suite 100
Dartmouth, NS B2Y 2N6
(902) 463-6700
admissions@maritimebusinesscollege.ca
Eastern College - Halifax
6940 Mumford Road, Suite 111
Halifax, NS B3L 0B7
(902) 423-3933
Academy of Learning - Halifax
6960 Mumford Road, Suite 155-1st Floor Mumford Professional Centre
Halifax, NS B3L 4P1
(902) 455-3395
careers@aolhrm.com
Island Career Academy
721 Alexandra Street
Sydney, NS B1S 2H4
(902) 564-6112
admissions@islandcareeracademy.ca
Universite Sainte-Anne
Siège Social: 1695, Route 1
Pointe-de-l'Église, NS B0W 1M0
(902) 769-2114
Blanche.Theriault@usainteanne.ca
Nova Scotia Community College - Cumberland Campus
PO Box 550, 1 Main Street
Springhill, NS B0M 1X0
(902) 597-3737
cumberland.info@nscc.ca
Nova Scotia Community College - Burridge Campus
372 Pleasant Street
Yarmouth, NS B5A 2L2
(902) 742-3501
burridge.info@nscc.ca
Nova Scotia Community College - Kingstec Campus
236 Belcher Street
Kentville, NS B4N 0A6
(902) 678-7341
kingstec.info@nscc.ca
Nova Scotia Community College - Lunenburg Campus
75 High Street
Bridgewater, NS B4V 1V8
(902) 543-4608
lunenburg.info@nscc.ca
Nova Scotia Community College - Institute of Technology Campus
5685 Leeds Street
Halifax, NS B3K 2T3
(902) 491-6722
it.info@nscc.ca
Nova Scotia Community College - Pictou Campus & School of Fisheries
PO Box 820, 39 Acadia Avenue
Stellarton, NS B0K 1S0
(902) 752-2002
pictou.info@nscc.ca
Nova Scotia Community College - Strait Area Campus & Nautical Institute
226 Reeves Street
Port Hawkesbury, NS B9A 2A2
(902) 625-2380
strait.info@nscc.ca
Nova Scotia Community College - Marconi Campus
PO Box 1042, 1240 Grand Lake Road
Sydney, NS B1P 6J7
(902) 563-2450
marconi.info@nscc.ca
Nova Scotia Community College - Waterfront Campus & Aviation Institute
80 Mawiomi Place
Dartmouth, NS B2Y 0A5
(902) 491-1100
waterfront.info@nscc.ca
Nova Scotia Community College - Online Learning
Unit 37, 115 Chain Lake Drive
Halifax, NS B3S 1B3
(877) 491-6774
online.learning@nscc.ca
Program Name:Information technology
Education Level:This program may be offered at the college, trades, or university level.
Program Description:
This instructional program class comprises any program that focuses on the design of technological information systems, including computing systems, as solutions to business and research data and communications support needs. These programs include courses in the principles of computer hardware and software components, algorithms, databases, telecommunications, user tactics, application testing, and human interface design.
See all institutions providing this program+
Success College
800 Sackville Drive
Lower Sackville, NS B4E 1R8
(902) 865-8283
Acadia University
15 University Avenue
Wolfville, NS B4P 2R6
(902) 542-2201
agi@acadiau.ca
Dalhousie University
Office of the Registrar
Halifax, NS B3H 4R2
(902) 494-2450
admissions@dal.ca
Mount Saint Vincent University
166 Bedford Highway
Halifax, NS B3M 2J6
(902) 457-6117
admissions@msvu.ca
St. Francis Xavier University
PO Box 5000
Antigonish, NS B2G 2W5
(902) 867-2219
admit@stfx.ca
Nova Scotia Community College - Annapolis Valley Campus
50 Elliott Road
Lawrencetown, NS B0S 1M0
(902) 825-3491
avc.info@nscc.ca
Nova Scotia Community College - Burridge Campus
372 Pleasant Street
Yarmouth, NS B5A 2L2
(902) 742-3501
burridge.info@nscc.ca
Nova Scotia Community College - Institute of Technology Campus
5685 Leeds Street
Halifax, NS B3K 2T3
(902) 491-6722
it.info@nscc.ca
Nova Scotia Community College - Marconi Campus
PO Box 1042, 1240 Grand Lake Road
Sydney, NS B1P 6J7
(902) 563-2450
marconi.info@nscc.ca
Nova Scotia Community College - Truro Campus
36 Arthur Street
Truro, NS B2N 1X5
(902) 893-5385
truro.info@nscc.ca
Nova Scotia Community College - Waterfront Campus & Aviation Institute
80 Mawiomi Place
Dartmouth, NS B2Y 0A5
(902) 491-1100
waterfront.info@nscc.ca
Additional resources:

There are no additional resources for this occupation.