Data Entry Clerks

Occupation:Data Entry Clerks
Category:Business, Finance, and Administration

About the job

Nature of work:

Data entry clerks input coded, statistical, financial and other information into computerized databases, spreadsheets or other templates using a keyboard, mouse, or optical scanner, speech recognition software or other data entry tools. They are employed in the private and public sectors.

Job duties:
Data entry clerks perform some or all of the following duties:
  • Receive and register invoices, forms, records and other documents for data capture.
  • Input data into computerized databases, spreadsheets or other templates using a keyboard, mouse, or optical scanner, speech recognition software or other data entry tools.
  • Import and/or export data between different kinds of software.
  • Verify accuracy and completeness of data.
  • Identify, label and organize electronic storage media.
  • Maintain libraries of electronic storage media.
Sample job titles:
  • computer equipment operator
  • data control clerk
  • data entry clerk
  • data processing verifier
  • data processor
  • EDP (electronic data-processing) equipment operator
  • electronic data-processing (EDP) equipment operator
  • payment input clerk

Office equipment operators require finger dexterity and the ability to sit still for long periods of time, and they should not mind repetitive tasks. The widespread application of computer technology to the duties performed by many clerks means that a solid foundation in computer skills is often necessary for entry into these jobs. Good communication and interpersonal skills are also important, along with a willingness to learn and adapt to continually changing equipment and software.

Job requirements:
  • Completion of secondary school may be required.
  • College or other courses in data entry may be required.
Other considerations:

Progression to senior positions is possible with experience.

Labour Market Information

Work Prospects:Fair

The employment outlook over the next few years for this occupational group is “average”, which indicates the chances of a qualified individual finding work is comparable to the average for all occupations in Nova Scotia. This is a fairly large occupation in Nova Scotia so job opportunities occur fairly regularly. The number employed in this occupation is expected to decline moderately over the next few years, which will likely limit the number of new opportunities available. With a large percent of workers being 55 years of age and older, retirements are expected to be a key contributor to employment opportunities over the coming years. Data Entry Clerks most commonly work full-time hours. Furthermore, the jobs are typically permanent positions.

The median employment income for 44% of Data Entry Clerks who worked full-time, year-round in 2015 was $37,729. Across all occupations in Nova Scotia, 59% of those who worked full-time year round had a median employment income of $43,600.
(Source: 2016 Census)

OccupationEstimated employment in 2018Estimated change in employment between 2017 and 2019Estimated openings due to growth and retirements, 2017-2019Estimated rate of unemployment in 2018 Estimated hourly earnings in 2015 (learn more)Estimated annual earnings in 2015
Data Entry Clerks960decline30High
Minimum: $12.00
Median: $19.23
Maximum: $23.50
Minimum: $5,190
Median: $24,247
Maximum: $47,716
Occupations in Business, Finance, and Administration63,775Moderate growth6,600Low
Minimum: $13.00
Median: $21.03
Maximum: $35.90
Minimum: $6,754
Median: $36,515
Maximum: $70,271
Data Entry ClerksCompared to: Occupations in Business, Finance, and Administration
Percent employed full-time76%81%
Percent self-employed0%7%
Where will I likely work?
Area of EmploymentData Entry ClerksCompared to: All NS Occupations
% EmployedMedian Annual Income% EmployedMedian Annual Income
Cape Breton14%$28,27913%$32,974
Annapolis Valley10%x13%$32,958
What are the workers like?
AgeData Entry ClerksCompared to: All Business, Finance, and Administration
% Employed% Employed
Median Age4248
GenderData Entry ClerksCompared to: Occupations in Business, Finance, and Administration
% Employed% Employed
EducationData Entry ClerksCompared to: All Business, Finance, and Administration
% EmployedMedian Annual Income% EmployedMedian Annual Income
Less than high school5.0%$30,9324.7%$23,775
High school34.4%$22,82323.7%$30,074
Trades certificate4.1%$32,8845.8%$32,871
College certificate or diploma34.4%$29,00434.4%$33,837
University certificate or diploma1.7%x3.0%$35,053
Bachelor's degree17.4%$16,93122.9%$39,473
University advanced certificate or diploma0.8%x1.7%$40,672
Master's degreeN/Ax3.6%$23,407
Medicine, dentistry, veterinary, optometryN/Ax0.1%$41,688
Wage Disclaimer

Hourly earnings data are from the Labour Force Survey by Statistics Canada. Data are not available for all occupations. Hourly earnings are calculated based on usual hours worked per week. This is how an annual salary, for instance, gets converted to an hourly rate. The data include full and part-time workers along with new and experienced workers. Self-employed workers are excluded.

Annual employment income data reported in the Work Prospects section, are from the 2011 National Household Survey by Statistics Canada. Much of the data (around 70%) came directly from tax records. The data relates to the year 2010 and includes total wages and salaries and net income from self-employment.


Employment Requirements & Contacts

No regulating bodies were found under this occupation profile
Useful contacts:
International Association of Administrative Professionals (IAAP)
10502 N Ambassador Dr., Ste. 100
Kansas City, Missouri 64153
Tel: (816) 891-6600
Fax: (816) 891-9118

Training Paths & Education

Program Name:Adult high school/secondary diploma programs
Education Level:This program is typically offered at the high school level.
Program Description:
This instructional program class comprises any program that defines the prescribed requirements, specified by the appropriate jurisdiction, for the completion of and graduation from a secondary school program of academic subject matter offered for adult learners outside of the regular secondary school program. This does not include adult compensatory education programs resulting in completion of a high school equivalency certificate or diploma.
See all institutions providing this program+
Universite Sainte-Anne
Siège Social: 1695, Route 1
Pointe-de-l'Église, NS B0W 1M0
(902) 769-2114
Nova Scotia Community College - Annapolis Valley Campus
50 Elliott Road
Lawrencetown, NS B0S 1M0
(902) 825-3491
Nova Scotia Community College - Cumberland Campus
PO Box 550, 1 Main Street
Springhill, NS B0M 1X0
(902) 597-3737
Nova Scotia Community College - Akerley Campus
21 Woodlawn Road
Dartmouth, NS B2W 2R7
(902) 491-4900
Nova Scotia Community College - Burridge Campus
372 Pleasant Street
Yarmouth, NS B5A 2L2
(902) 742-3501
Nova Scotia Community College - Kingstec Campus
236 Belcher Street
Kentville, NS B4N 0A6
(902) 678-7341
Nova Scotia Community College - Lunenburg Campus
75 High Street
Bridgewater, NS B4V 1V8
(902) 543-4608
Nova Scotia Community College - Institute of Technology Campus
5685 Leeds Street
Halifax, NS B3K 2T3
(902) 491-6722
Nova Scotia Community College - Pictou Campus & School of Fisheries
PO Box 820, 39 Acadia Avenue
Stellarton, NS B0K 1S0
(902) 752-2002
Nova Scotia Community College - Shelburne Campus
PO Box 760, 1575 Lake Road
Shelburne, NS B0T 1W0
(902) 875-8640
Nova Scotia Community College - Strait Area Campus & Nautical Institute
226 Reeves Street
Port Hawkesbury, NS B9A 2A2
(902) 625-2380
Nova Scotia Community College - Marconi Campus
PO Box 1042, 1240 Grand Lake Road
Sydney, NS B1P 6J7
(902) 563-2450
Nova Scotia Community College - Truro Campus
36 Arthur Street
Truro, NS B2N 1X5
(902) 893-5385
Program Name:General office occupations and clerical services
Education Level:This program may be offered at the college, trades, or university level.
Program Description:
This instructional program class comprises any program that prepares individuals to provide basic administrative support under the supervision of office managers, administrative assistants, secretaries, and other office personnel. These programs include courses in typing, keyboarding, filing, general business correspondence, office equipment operation, and communications skills.
See all institutions providing this program+
Academy of Learning - Halifax
6960 Mumford Road, Suite 155-1st Floor Mumford Professional Centre
Halifax, NS B3L 4P1
(902) 455-3395
Centre for Distance Education
222 George Street, Suite C
Sydney, NS B1P 1J3
(866) 446-5898
Additional resources:

There are no additional resources for this occupation.